For many years, Excel has been the best ally for scheduling and coordinating staff vacations within companies. It is a task that takes time, effort, and care to avoid errors.
However, implementing an automated system for vacation requests is becoming more and more common due to its great advantages. In this article, we share some examples.
First, let’s define what a leave control system is and its importance.
The automated system for vacation requests is the programs and applications developed to coordinate and establish the exact dates, on which each employee will be absent for a certain period of time from the company, without affecting the proper functioning of the organization.
The programs avoid a large number of workers being on vacation at the same time, as this can lead to failures in productivity, monetary income, and even bankruptcy.
The important tool focuses on the elimination of human errors when scheduling employee vacations and days off, especially if it is a large company.
Importance of an automated system for your company
An automated system for the control of vacations and days off within a company represents a unique opportunity to improve the organization of all employees, coordinate automatically the free periods they will have, and reduce staff turnover, as well as labor conflicts.
We share with you just some of the benefits it has, becoming an important opportunity for the growth and welfare of a company, both labor and financially.
Main challenges facing companies
Despite technological and informational advances, many companies that aspire to grow, or are on the rise, experience major challenges that may be ignored, but can cause problems in the efficient development of the business.
When a company does not have the necessary tools to simplify processes automatically, especially when it comes to scheduling vacations, the following situations may arise:
- – Organize in advance the dates corresponding to the vacations: sometimes, there may be changes to the holidays in the calendar, as well as business events that were not scheduled or incompatibility with the days off of their families, making it impossible to modify the previously selected dates.
- – Double work: the traditional method for scheduling vacations within a company begins when the person responsible for HR sends an email to the employee requesting the dates he/she wishes to take off. After the employee provides this information, an email is sent again for confirmation, wasting a great deal of time.
- – Use of obsolete applications or programs: Excel is one of the programs that companies have used as a method to simplify the process. However, it is not a completely automated method.
Best practices for managing vacation requests in your company
– Automate the calculation of the days off (vacation) that correspond to each worker: using a software or automated program for this practice, will allow those responsible for this task, to optimize their time in other tasks that help the company in its growth.
In addition, being able to visualize more easily the days paid, pending, and approved by the company, according to their contract. On the other hand, it avoids making mistakes by duplicating work and keeping track of vacations.
– Automated notifications: There are many tasks that HR has pending, so it is normal to forget or misplace some requests.
Automated programs allow you to reduce problems due to sick leave, absences, or vacations with the help of automatic alerts, and everything is completely organized.
– Keeps staff informed: with minimum effort and time, employees are informed of their days off, holidays, or company events, and can easily schedule their vacations. On the other hand, employees will be aware of the company’s rules and regulations.
– Written control of all employee absences: this aspect allows keeping monthly control of the absences of each employee, reducing the time for liquidation, dismissals, or inclusion of new hires.
Conclusion
Programs, software, or applications for the control and scheduling of vacations are one of the great benefits that technology has brought to growing companies or companies with years of experience in the market.
A unique opportunity to coordinate the vacations or days off of each worker, without generating a massive absence or losses to the company, in addition to a myriad of benefits that help to improve the work environment.
I hope this information allows you to answer your questions, otherwise, I invite you to contact me.
