Introduction
Time is key to guaranteeing a company’s efficiency, especially in today’s business conditions. However, optimizing time is often a big challenge inagile decision-making in boards processes, such as voting on directors’ boards.
Decision-making by a company’s directors’ board is an unavoidable step to ensure the business’ normal functioning; nevertheless, traditional board meetings, known for hosting extensive debates, aren’t effective enough to compete with today’s corporate world’s requirements.
Challenges in decision-making
Board meetings are held with a pre-established frequency, which can delay important discussions pending the agreed date; and even when considered during a meeting, decisions may be postponed with debates that do not reach an agreement on time.
Insufficient technological alternatives
Even though there are several tech tools designed to speed up decision-making, emails, video conferences or online forms have proven insufficient in boosting the voting process. Facilitating the needed information to the members of the board, allowing them to comment on the topics in discussion, and simplifying vote casting, are imperative aspects that current solutions fail to solve simultaneously.
The impact of agile solutions
Agile and effective decision-making has multiple benefits for an organization’s productivity, such as:
Competitive advantage
The difference between having to wait days for a meeting to figure out your company’s next steps, in comparison to doing it immediately and remotely, can be the decisive factor that positions your organization at a competitive advantage.
With your employees
Agile decision-making can turn fast problem-solving into the distinctive aspect of your organization’s internal issues-handling strategy, by satisfying your employees and increasing their long-term commitment to the company.
As an economic measure
Fast and effective decisions not only entail immediate solutions to eventualities but prevent drawbacks to a company’s regular operation; avoiding the waste of money and resources in solving the problems that increase through time.
Consequences of slowing down decisions
When decisions are carried through time without reaching a general agreement, the company suffers the consequences that lack of action entails in profit and internal issues.
Dilating solving problems prevents the company to reach a competitive advantage, drives potential new customers away, and slows down the organization’s growth.
Qflow’s solution
Qflow offers a solution to this problem through decision-making by voting. With it, the information is shared with every board member, enabling them to cast remote, agile, and educated votes.
Task responses and approvals
A powerful BPM tool like Qflow allows the optimization and streamlining of business processes through solutions designed for task responses and decision-making, among which there are approvals, partial answers, and voting decisions.
You can read more about task responses and approvals here: Optimize your decisions with Qflow: Examples of task responses and approvals.
Voting decisions in Qflow
In the event of a voting decision, Qflow has a range of possibilities within its solutions, that make the process of casting a vote faster and easier, assuring effective voting in less time.
For remote decision-making to be effective, easy access to context information needs to be guaranteed. The open and direct access to information enables board members to analyze each possibility before casting a vote. By sharing information through a single communication channel, voters can trust every board member will have equal access.
Accessibility
Qflow allows users to vote through any device, expanding the remote decision-making possibilities to the portability that cell phones allow.
Allow commenting
While evaluating the proposal before casting a vote, Qflow allows its users to ask questions and make comments. Even though this feature doesn’t replace in-person debate, it enables voters to ease their questions.
Abstention
Similarly to in-person voting, Qflow considers the possibility to approve and reject a proposal, as well as abstaining to vote.
Consensus
Each vote can be set to match the required consensus, whether it needs a unanimous vote, simple majority, or complex majority. Qflow makes it possible to set percentages or a fixed amount of votes needed to pass a proposal.
Preparing for in-person meetings
In cases where consensus isn’t reached, or when there aren’t any time pressures that hurry the decision-making process, voters can wait for scheduled meetings to decide.
By using Qflow before said meetings, the voting process is enriched through the previous analysis of context information, increasing the meeting’s productivity.
Conclusion
To sum up, Qflow contributes to increasing the effectiveness of organizations by offering a solution that facilitates remote, agile, and informed decision-making in boards. It allows the automated delivery of context information to all board members, who can then submit comments, approve, reject, or abstain from casting a vote on the proposal.
If you want to know more about how Qflow can improve your business processes, start your Qflow free trial now and experience the efficiency in your organization’s decision-making processes!
