Introduction
With Qflow, managing processes related to your organization’s personnel is easier!
Automating your onboarding, recruitment, expense reimbursement, and absence management processes, among other HR tasks, optimizes your company’s time and resources. It increases employee satisfaction and prevents errors or delays, making the most of Qflow‘s features.
Use cases
Discover four HR processes that you can manage and automate with Qflow.
Vacation request
Coordinating employees’ vacations while avoiding delays and interruptions in the organization’s normal operation, is one of the biggest challenges in the HR field. To simplify this task, Qflow automates the process, streamlining vacation management by allowing administrative controls, assigning substitutes, and notifying relevant parties.
Similarly, the tool allows you to manage both scheduled and sudden absences, extending its use beyond vacations.
To facilitate the transfer of tasks and permissions, the Automated substitutions assignment functionality optimizes the replacement of the absent user, preventing delays in the company’s operations.
The Vacation request template, available in the Qflow template gallery, enables you to obtain an automated process in just a few steps. Moreover, it’s possible to edit the pre-designed workflow to adapt it to your organization’s needs, achieving the best outcome for managing your staff’s vacations. Learn more in our blog tutorial.
Expense reimbursement
Automating the reimbursement of expenses incurred by employees for work-related purposes is a fundamental measure to ensure employee satisfaction, providing the necessary guarantees that their money will be refunded quickly and easily. Furthermore, this process helps avoid human errors that can have serious financial consequences for the company.
With Qflow, employees who incur expenses outside the office can register them by uploading a photo of their receipts to the platform. This can be done from any device, simplifying the start of the process. Afterwards, the necessary administrative checks are carried out, and the required approvals are requested. The process design also includes notifying the user of approval or rejection of the request.
Among the benefits of managing your organization’s expense reimbursements with Qflow, one of the main highlights is being able to access a detailed audit trail of the entire process, allowing for proper record-keeping and control of each reimbursement made.
Discover the ready-to-use Expense reimbursement template from Qflow and start automating your reimbursements now.
Recruitment and selection process
Finding new personnel for the company can quickly become a draining task for the HR team. Resumes pile up, coordinated interviews overlap, and the process extends over time, neglecting other important tasks.
To ensure an effective and accurate selection process, Qflow offers process automation through the customizable Selection and recruitment template.
Thanks to the new functionality of starting processes by external users, candidates can submit their applications through a public form, attaching all the required information. Once the process is initiated, its design includes CV analysis, interview coordination, and the ability to configure alerts and reminders to optimize each step.
In addition, recruiters can view all the information and comments collected throughout the process, providing tools for better decision-making. Furthermore, candidates are automatically notified of the rejection of their application or, if selected, the process continues with the preparation and presentation of the job offer.
Onboarding
In dynamic and highly efficient organizations, the onboarding process allows new employees to acquire the necessary tools to perform their jobs, facilitating their adaptation.
Automating the new employee onboarding process with Qflow ensures that onboarding is predictable and of high quality, enabling the management of activities in various involved areas in parallel.
The integration of a new employee presents a challenge for both the newcomer and the receiving team. By automating the process, the employee receives large volumes of new information in a predetermined order, facilitating their role adaptation and socialization with various company members. Moreover, having an automated onboarding process minimizes the effort the organization puts into incorporating new employees.
Conclusion
Qflow automates your processes, leaving behind manual management to enhance your company’s efficiency. Start your free trial today and transform your organization’s HR process management.
