Google Calendar

Introduction

The purpose of this manual is to detail how to configure and integrate Qflow with Google Calendar to allow interaction between both platforms, allowing you to create, update and delete Google Calendar events from Qflow.

Google calendar has the following actions:

• Create event

• Update event

• Delete event

See Actions to know the description and content of each one.

Prerequisites

It is necessary to have a Google account and a workspace created on the Google platform. This can be done here.

In addition, it is necessary to have a Google Workspace account and have Domain Delegation enabled. This can be enabled on your Google Admin Console.

Application parameter

To establish the connection, it is necessary to have at least one application parameter (see Application Parameters) that allows establishing communication between Qflow and Google Calendar. This parameter can be created from the service task configuration in Qflow. (see Connector Configuration from a Service Task)

To create a Google Calendar application parameter, the following steps are required as detailed below.

Application parameter using Domain Wide Delegation

This type of application parameter requires the following parameter:

• User email

• Project ID

• Private key ID

• Private key

• Client email

• Client ID

To obtain them, the following steps must be followed:

1. Access the Google Resource Manager. Here we will create a new project by selecting Create Project.

   

   Fig. 844 CREATE PROJECT button in Google Cloud resource manager

2. Type the name of the project and select the Location to which it will belong, then select CREATE. The example in the image below shows that the application is called QflowTestWiki and does not belong to any organization.

   

   Fig. 845 Project creation view in Google Cloud

3. Select our new project in the upper combobox.

   

   Fig. 846 Project selection view in Google Cloud

4. In the top search bar look for Google Calendar API, enter it and then click on ENABLE to enable said API in our project.

   

   Fig. 847 Button to enable Google Calendar API in our Google Cloud project

5. In the top search bar look for Service account. We will proceed to create a service account in charge of executing our interactions. In order to accomplish this select CREATE SERVICE ACCOUNT.

   

   Fig. 848 Option for creating a service account in Google Cloud

6. Here we must complete Service Account ID. We also recommend completing Service Account Name and Service Account Description as shown in the image below.

   

   Fig. 849 Service Account fields in Google Cloud

7. Return to the Service Accounts view, select the created service account and in the Actions section select Manage keys.

   

   Fig. 850 Manage Keys option for service account in Google Cloud

8. In this new window we are going to select the Create new key option within the ADD KEY combobox.

   

   Fig. 851 Option to create a new key for a service account in Google Cloud

9. Here we select the JSON option and proceed to create the key. A JSON file will automatically be downloaded with the generated private key.

   

   Fig. 852 Private key type selection

   

   Fig. 853 Key download message generated in Google Cloud

10. We must write down the OAuth 2 client ID found in the service accounts view identified by the following image:

    

    Fig. 854 Service account OAuth 2 client ID in Google Cloud

11. Now we will provide our service account with the necessary permissions for its proper functioning. Within our Google Workspace administrator console go to API Controls and select MANAGE DOMAIN-WIDE DELEGATION.

    

    Fig. 855 Option to configure domain-wide delegation in Google Workspace

12. Here we select Add New to add a new client in our domain-wide delegation configuration.

    

    Fig. 856 Button to add new client in domain-wide delegation configuration

13. Proceed to fill in the Client ID and OAuth Permissions fields with the client ID associated with the service account that we created previously and in OAuth Permissions we only add https://www.googleapis.com/auth/calendar.events.

    

    Fig. 857 Filling service account fields to authorize domain permissions

14. Finally, in the API Clients list we should see our new client added with the previous permission in its list.

    

    Fig. 858 New service account in API Clients list

Once the above steps are completed, it will be possible to create, update and delete events in Google Calendar from Qflow.

Actions

The following actions can be performed with Google Calendar:

Create event

This action allows you to generate a new event on the selected Google calendar. A start and end date and time must be provided and also an email associated with the organizer of the event. Optionally You can add title, description, location, list of attendees and a calendar Id. It also allows you to generate a Google Meet associated with the new event and you may set if any user can add themselves to this event.

Table 40 Inputs

Input	Description
Organizer Email	Required. Email that will appear as the organizer of the event.
Start date	Required. Event start date and time.
End date	Required. End date and time of the event.
Title	Title of the event.
Description	Description of the event.
Location	Location of the event.
Generate meet with event	Allows you to generate a Google meet for the event.
Any user can auto-add	Allows you to establish whether users can add themselves to the event.
List of attendees	List of emails associated with the event attendees.
Calendar ID	Specific ID of the calendar in which the event will be created.

Table 41 Outputs

Output	Description
Event Id	Id generated by Google, associated with the event.

Update event

This action allows you to update an existing event on the selected Google calendar. A start and end date and time, an email associated with the event organizer and the ID of the event to be updated must be provided. Optionally you can add title, description, location, list of attendees and calendar id. It also allows you to generate, maintain or delete a Google meet associated with the event if it exists and allows you to mark whether or not any user can add themselves to the event.

Table 42 Inputs

Input	Description
Event Organizer Email	Required. Email that will appear as the organizer of the event.
Start date	Required. Event start date and time.
End date	Required. End date and time of the event.
Event Id	Required. Id of the event to modify.
Title	Title of the event.
Description	Description of the event.
Location	Location of the event.
Generate meet with event	Allows you to generate a Google meet for the event.
Any user can auto-add	Allows you to establish whether users can add themselves to the event.
List of attendees	List of emails associated with the event attendees.
Calendar ID	Specific ID of the calendar in which the event will be modified.

Table 43 Outputs

Output	Description
Event Id	Updated event id.

Delete event

This action allows you to delete an event on the selected Google calendar. An email associated with the event organizer and the ID of the event to be deleted must be provided. Optionally, you can specify the calendar id to which the event to be deleted belongs.

Table 44 Inputs

Input	Description
Event Organizer Email	Required. Event Organizer Email
Event Id	Required. Id of the event to delete.
Calendar ID	Specific ID of the calendar in which the event will be deleted.